Asbestos Regulations for Landlords and Property Managers: Managing Risks in Rental Properties

Asbestos remains a significant health hazard in UK properties, especially those built before 2000. With asbestos-related diseases causing approximately 5,000 deaths per year—a figure that continues to rise—the responsibility on landlords and property managers to manage asbestos effectively and legally cannot be understated. This guide provides an essential overview of asbestos, the regulations governing its management, and steps for ensuring the safety of tenants and compliance with UK law.

What Is Asbestos?

Asbestos is a naturally occurring mineral composed of flexible fibers resistant to heat, electricity, and corrosion. These properties led to its widespread use in building materials throughout the 20th century. However, asbestos fibers can become airborne if materials containing them are damaged, posing severe health risks when inhaled or ingested, including mesothelioma and asbestosis—diseases exclusively linked to asbestos exposure.

Regulations Governing Asbestos in Rental Properties

Several key pieces of legislation dictate a landlord’s duty regarding asbestos:

• Control of Asbestos Regulations 2012: Applies to commercial premises and shared parts of domestic buildings, requiring those in control to assess and manage asbestos risks.
• Landlord and Tenant Act 1985 & Housing Act 2004: Landlords must ensure the property, including its structure, is safe and habitable. The Housing Health and Safety Rating System (HHSRS) under the Housing Act 2004 identifies asbestos as a potential hazard that must be assessed and managed.
• Homes (Fitness for Human Habitation) Act 2018: Requires rental properties to be fit for habitation, including being free from serious hazards like asbestos.
• Environmental Protection Act 1990: Tenants can report asbestos to local authorities, which can enforce management or removal.
• Defective Premises Act 1972: Landlords could be liable if tenants are harmed by asbestos in properties they have constructed or failed to maintain.

Identifying and Managing Asbestos Risks

Identifying and managing asbestos risks in rental properties is a critical responsibility for landlords and property managers. Failure to properly manage asbestos can lead to severe health risks for tenants and significant legal liabilities for property owners. Below are the key responsibilities involved in identifying and managing asbestos risks:

1. Identification of Asbestos-Containing Materials (ACMs):
   • Conduct Asbestos Surveys: Before undertaking any new tenancy, renovation, or maintenance work, landlords should commission an asbestos survey conducted by a competent surveyor.
   • Assume Presence in Older Properties: For buildings constructed before the year 2000, it is wise to assume the presence of asbestos unless proven otherwise through a professional survey.
2. Risk Assessment:
   • Assess the Condition: If ACMs are present, evaluate their condition.
   • Evaluate the Risk: Determine the risk of exposure to asbestos fibers from the identified ACMs.
3. Development of an Asbestos Management Plan:
   • Create a Management Plan: Based on the risk assessment, develop a comprehensive asbestos management plan.
   • Include Emergency Procedures: The plan should also outline procedures for dealing with accidental disturbances or damage to ACMs.
4. Communication and Information Sharing:
   • Inform Tenants and Employees: Clearly communicate with tenants, employees, and contractors about the presence of asbestos in the building.
   • Labeling: Clearly label any areas where ACMs are present to prevent accidental disturbance.
5. Training and Awareness:
   • Educate Maintenance Staff: Ensure that anyone who might work on the building, including maintenance staff and contractors, is aware of the presence of asbestos.
   • Provide Asbestos Awareness Training: Offer training to help staff recognize ACMs and understand the proper procedures for working safely around them.
6. Regular Monitoring and Review:
   • Conduct Regular Inspections: Regularly inspect ACMs to ensure they remain in good condition and have not been disturbed.
   • Review the Management Plan: Periodically review and update the asbestos management plan.
7. Professional Asbestos Removal:
   • Engage Licensed Professionals: If asbestos removal is necessary, it must be carried out by licensed professionals following strict safety guidelines.
8. Record Keeping:
   • Maintain Documentation: Keep detailed records of all asbestos surveys, risk assessments, management plans, and remediation actions.

For landlords and property managers, managing the risks associated with asbestos is a significant responsibility that requires diligence, knowledge, and proactive management. By understanding and adhering to asbestos regulations, you can ensure the safety of your tenants and protect yourself from legal risks. Remember, the key to effective asbestos management is regular assessment, clear communication, and professional handling of any removal or remediation work.